Project Manager I (non-IT)

Scalence L.L.C. is an advertising agency seeking a Project Manager I to oversee the planning, scheduling, and execution of various projects. The role involves coordinating with account managers, managing project timelines, and ensuring deliverables are met on schedule and within budget.

Responsibilities

• Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget
• Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items
• Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront)
• Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with * Promotional Material Review Process
• Coordinate interactive resources with studio/programming/creative leads
• Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns
• Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)
• Track time on a daily basis
• Assist with providing estimates
• Assist with billing and ensure billing is completed on schedule
• Adherence to all company-wide financial policies
• Understand * promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance
• Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving
• Demonstrate clear and concise written and verbal communication skills
• Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload
• Possess ability to work in a high-volume, rapidly paced environment
• Proficiency using the Client Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)

Skills

• Bachelor degree required
• 1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plus
• Strong attention to detail and excellent communications skills: verbal, presentation, written
• Understanding of print and digital project lifecycles and different project management methodologies/styles
• Familiarity with print production process, web technologies and digital trends
• High energy, positive, organized individual who is comfortable in a high-visibility role
• Great collaborator with ability to focus on both the big picture and small details
• Digital experience
• Pharmaceutical marketing experience (last 2-3 years)
• Print-production experience
• Advertising Agency Experience (within last 2-3 years)

Company Overview