Legal Administrative Assistant
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms, is seeking a Legal Administrative Assistant to support the assigned practice group. This role involves providing a broad range of administrative, secretarial, and document processing support while ensuring superior client service in a collaborative work environment.
Responsibilities
- Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed
- Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications
- Drafts routine correspondence and memoranda; updates recurring reports as assigned
- Performs redlining
- Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner
- Responds to client, staff, legal professionals, and vendor inquiries
- Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups
- Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries
- Assists with time entry
- Assists with the billing process including proforma delivery, narrative edits, and customized reports
- Processes new business intake, related forms, and correspondence
- Processes expense reports and invoices; arranges check requests; monitors through completion
- Arranges travel and prepares itineraries; maintains attorney travel and desk profiles
- Coordinates or assists with printing, scanning, copying of documents and/or sending of same
- Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders
- Maintains case docket/calendaring, as needed
- Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings
- Opens, screens and routes mail, and manages faxes and email
- Provides legal research, case support and project assistance
- Other administrative duties as assigned
Skills
- Bachelor's degree and one (1) year of internship or professional experience preferred
- Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software
- Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion
- Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a team
- Flexibility to work overtime required
- Professional services industry experience a plus
Benefits
- A full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave)
Company Overview
Company H1B Sponsorship