HR Specialist / HR Administrator

HR Specialist / HR Administrator West St. Paul, MN (In-Office | 1 Day Remote) Full-Time | Non-Exempt Monday–Friday | 8:00 AM – 5:00 PM Join a Mission-Driven Team Making a Difference BrightPath is seeking a detail-oriented, service-focused HR Specialist / Administrator to support our growing organization. This role is ideal for an experienced HR professional who thrives in fast-paced environments, values compliance and accuracy, and enjoys being the first point of contact for employees. BrightPath provides residential and community-based services for individuals with disabilities across Minnesota. We are a 245D-licensed organization committed to safety, dignity, and high-quality service delivery. What You’ll Do Employee Support

• Serve as the first point of contact for HR inquiries (in-person and HR inbox)
• Respond to routine requests within 12 hours and urgent matters within 24 hours
• Assist with employment verifications, benefit questions, and policy guidance
• Support accommodations and general employee requests
• Greet and assist new hires during onboarding

Onboarding & Offboarding

• Manage onboarding processes including I-9 verification, background studies, and HRIS setup
• Prepare and send offer letters
• Maintain new hire tracking spreadsheets and status updates
• Process resignation confirmations and termination documentation
• Support exit surveys and offboarding documentation

HR Administration

• Process new hires, status changes, evaluations, and terminations
• Maintain personnel files and HR tracking systems
• Run HRIS reports and update dashboards
• Assist with audits and compliance documentation
• Draft employee communications and policy acknowledgements

Compliance & Projects

• Support benefits administration and workers’ compensation processes
• Assist with investigation documentation as needed
• Help update policies, templates, and HR tools
• Ensure strict confidentiality and protection of sensitive information

Qualifications

Required:

• High School Diploma
• Minimum 3 years of HR administrative or HR coordinator experience
• Strong knowledge of HRIS systems, payroll, and performance management processes
• Proficiency in Google Workspace and Microsoft Office
• Experience supporting a diverse workforce
• Strong organizational skills and ability to manage competing priorities

Preferred:

• Associate’s or Bachelor’s degree in Human Resources or related field
• HRCI or SHRM certification
• Experience in a 245D or regulated human services setting

What Makes You Successful in This Role

• Strong judgment and discretion handling confidential information
• Excellent written and verbal communication skills
• Ability to manage deadlines and adapt in a changing environment
• Initiative, follow-through, and attention to detail
• Commitment to compliance and high documentation standards

Work Environment & Requirements

• In-office position (West St. Paul location)
• One work-from-home day per week
• Occasional travel may be required
• Ability to sit or stand for extended periods
• Occasional lifting up to 50 lbs
• Availability after hours in case of emergencies

Our Core Values We look for team members who demonstrate: ✔ Serving Others ✔ Collaborative ✔ Continuous Improvement ✔ Resilient ✔ Ambitious ✔ Curious About BrightPath Founded to enable the freedom to pursue joy, BrightPath provides high-quality residential and community services for individuals with disabilities. We emphasize self-determination, dignity, and individualized care within community-integrated settings. BrightPath LLC is an Equal Opportunity Employer. BrightPath is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We provide a positive and supportive work environment that encourages professional growth and development. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Join us and be part of a team that makes a meaningful difference in the lives of individuals with disabilities. Powered by JazzHR Apply tot his job Apply To this Job