Records Administrator

About the position Northern Wasco County PUD is looking for a Records Administrator to join our growing team. This full-time, exempt role offers a Monday-Thursday, 4/10 work schedule. The Records Administrator is responsible for implementing and maintaining effective records and information management systems and processes that ensure records are organized, accessible, retained, and disposed of in accordance with federal, state, and organizational requirements; this role safeguards the integrity, security, and confidentiality of both physical and electronic records throughout their lifecycle, supports transparency and accountability, and collaborates with departments and external agencies to ensure compliance with public sector regulations and best practices.

Responsibilities

• Records Lifecycle Management
• Partner with all departments to ensure the organization, classification, and maintenance of physical and electronic records in accordance with established retention schedules and legal requirements.
• Oversee and support the transfer, archiving, and disposal of records securely and in compliance with regulations.
• Compliance & Governance
• Ensure adherence to public sector records management standards, data protection laws, and public records request requirements.
• Conduct audits and risk assessments to identify gaps and recommend improvements.
• System Administration
• Manage electronic document and records management systems (EDRMS), ensuring accurate metadata and indexing.
• Support system upgrades and user training for records management tools.
• Provide guidance on vital record locations and recovery priorities for the District’s Business Continuity Plan and related programs. Identify requirements, recommend measures to protect essential records, and ensure the backup of essential documents.
• Policy Development & Training
• Assist in developing records management policies.
• Create Standard Operating Procedures
• Develop and provide training and guidance to staff on proper records handling and retention practices.
• Information Requests
• Coordinate responses to public records requests, subpoenas, and internal inquiries in compliance with applicable laws.
• General
• Demonstrates cultural competency through respectful, inclusive work habits and through the valuing and welcoming of cultural differences in all position responsibilities.
• Supports the District’s mission to serve our customers and foster a safe and positive work environment by personally exhibiting behavior that aligns with the District’s Core Values & Beliefs.
• Must perform the duties of this position in a safe and efficient manner and follow all safety regulations and protocols.
• Other duties as assigned

Requirements

• Knowledge of records management principles, retention schedules, and regulatory compliance.
• Proficiency in EDRMS and Microsoft Office Suite.
• Strong organizational, analytical, and communication skills.
• Ability to implement and complete cross-functional initiatives
• Change management skills
• Attention to detail and accuracy.
• Ability to handle confidential information responsibly.
• Problem-solving and process improvement mindset.
• Commitment to public service values and ethical standards.
• Bachelor’s degree in Records Management, Library Science, Information Management, Public Administration, or related field preferred.
• Minimum 2–3 years of experience in records or information management required, preferably in a public sector environment.

Nice-to-haves

• Certified Records Manager (CRM) or Information Governance Professional (IGP) preferred.

Benefits

• Generous PTO Accruals
• 11 Paid Holidays
• 100% employer paid premium for Medical/Rx/Dental for individual and/or family coverage
• 100% employer paid premium for vision coverage for individual and/or family coverage
• 100% employer paid Basic Life Insurance 2X annual salary
• 401(k) 7.5% base + 7.5% match = 15% total possible employer contribution
• 457(b)
• 100% employer paid Short Term Disability and Long Term Disability
• HRA VEBA employee funded
• Wellness Incentive to HRA VEBA employer funded
• 100% Paid Business Travel Insurance
• Voluntary benefits

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