Project Administrator/Assistant

About the position ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™ ASRC Federal is seeking an experienced Project Administrator/Assistant to join the EPA IMCS Project Team. This is a remote position. The IMCS Contract comprises over 160 staff working on 40+ Task orders in functional areas such as records management, libraries, regulatory dockets and information technology. The work we do is critical to EPA’s core mission of protecting the environments and human health. The chosen candidate must, at a minimum, excel in the following areas:

Responsibilities

• Regular and timely reporting of project progress to the project team, stakeholders.
• Maintain positive employee relations and morale whenever possible.
• Build and sustain an environment focused on delivering superior client experiences at every point of contact – providing prompt, effective, and knowledgeable responses to all staff, PMO and customer inquiries.
• Successfully manage the changing demands of the project and the team during the lifecycle of the project.
• Identify process optimization opportunities using Lean / Six Sigma and other analytical tool sets.
• Ability to work as part of a team independently to recognize, trouble shoot and solve problems.
• Deliver analysis, with insights and recommendations, to support PMO team.
• Manage Process Improvement Initiatives: Innovate metrics to identify site optimization opportunities.
• Ensures necessary production of process documentation to support risk and control management, audit compliance.
• Develop forward thinking, data-driven recommendations that align with the objectives of the performance.
• Coordinate with and manage external stakeholders during the execution and implementation of process initiatives.
• Performs additional duties and responsibilities as requested, directed, or assigned by management.

Requirements

• Requires a Bachelor's degree and a minimum of 5-7 years of experience in a related or applicable field, or an equivalent combination of education and experience.
• Strong organizational and multitasking abilities: Managing multiple tasks efficiently is essential. The project administrator must work hand-in-hand with the Program manager and Task Order Managers to ensure their projects are organized and deadlines are met. Some familiarity with federal government statements of work and project deliverables is required.
• Excellent communication and interpersonal skills: Clear communication is vital for coordinating with team members and stakeholders. Interpersonal skills help in building strong professional relationships. The candidate must provide examples of clear and cogent written communication, as well as demonstrating comfort with presenting complex topics to a large audience in person or virtually. Capable of structuring and preparing well-written, logical sections of larger documents or complete small documents for team and clients (beyond filling in templates) with only minor guidance.
• Proficiency in project management software: Familiarity with productivity and collaboration tools such as Qlik and Power BI can streamline workflows and enhance productivity. At a minimum, the candidate must be expert in using standard MS Office products such as Excel as well as fluency in using SharePoint.
• Attention to detail and problem-solving skills: Ensuring accuracy in documentation and swiftly resolving issues are critical to maintaining project integrity.
• Basic understanding of budget management and resource allocation: Efficient use of resources and staying within budget are key responsibilities.

Nice-to-haves

• Experience in federal government contracting environment strongly desired.
• Knowledge of government contract accounting systems, financial reporting, and invoice processing is a plus.

Benefits

• health care
• dental
• vision
• life insurance
• 401(k)
• education assistance
• paid time off including PTO, holidays, and any other paid leave required by law

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