Special Assistant to the Chief Development Officer

About the position The Special Assistant will report directly to the Chief Development Officer (CDO) and offer high-level project management, writing and administrative support to the CDO and the Deputy Chief of Development. The ideal individual will have exceptional judgment in a diversity of situations, with exceptionally strong written and verbal communication, executive administrative, organizational skills, and the ability to maintain a realistic balance among multiple, time-sensitive, priorities. This individual should be able to hold information in confidence and behave with tact and grace, the strongest candidates will demonstrate an ability to build internal relationships to ensure that the work is aligned efficiently across teams and seamlessly lead through influence to ensure objectives are met. This individual is critical to ensuring that workflows involving the office of the CDO come together in an efficient and timely way that ensures successful outcomes while building positive organizational culture and trust amongst colleagues and teams.

Responsibilities

• Introduce and maintain project management tools as needed to keep CDO's key priorities clear, organized and on track.
• Manage the status, resources and timelines for key projects and specific workflows, ensuring internal constituencies are aligned and informed.
• Build, oversee and drive the CDO's calendar, including ensuring sufficient preparation for and follow-up from meetings.
• Coordinate with Ocean Conservancy staff and CEO office team to ensure preparation, production, and distribution of background and briefing materials, binders, and itineraries related to meetings, presentations, conferences, and travel.
• Coordinate meeting production and logistics as needed.
• Act as a key liaison between the CDO and other departments, ensuring excellent communication, transparency, alignment and partnership across the organization’s teams.
• Facilitate timely and efficient information flow to the CDO, including compilation of meeting agendas, management of deadlines, scheduling of meeting debriefs and circulation of notes for critical meetings.
• In concert with and under the supervision of the Development Writer, draft donor briefings, compelling executive communications and other documents as needed while ensuring the appropriate review and timely approved delivery of said materials.

Requirements

• Ability to deploy strategies with minimal supervision to help maximize CDO's time and efficiency, and to ensure CDO is prepared to achieve daily priorities.
• Highly discrete and able to be trusted with confidential information relating to the organization and its staff.
• Demonstrates professionalism, initiative, creativity, discipline, and commitment.
• Strong oral and written communication skills, with demonstrated ability to write and edit well.
• The ability to manage and enforce deadlines.
• Excellent calendar management skills, with a proactive ability to manage a conflict-free calendar using high-level decision making to ensure appropriate prioritization of appointments.
• The ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to maintain appropriate confidentiality with access to sensitive information.
• Proven ability to multi-task and excel in a fast-paced, dynamic environment.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Passion for providing multifaceted administrative and organizational support in proactive service to the organization’s goals.
• A high-level performer who remains attentive to details and adheres strictly to deadlines and deliverables while keeping a larger organizational vision in mind while supporting accurate, timely, and powerful policy, products, and positions.
• Superb organizational skills and strong desire to ensure organizational operations run smoothly; attentive to details and conscientious in adhering to deadlines and deliverables.
• Focused communicator with a positive attitude and high levels of integrity.
• Flexible and proactive.

Nice-to-haves

• CRM experience, Raiser’s Edge NXT preferred.
• Experience with due diligence processes, prospect research and or prospect management.

Benefits

• Compensation will be commensurate with the candidate’s specialty skills, years of experience, location, and unique background.
• The expected minimum salary is $90,000.
• Ocean Conservancy embraces a hybrid work environment, which allows our staff the flexibility to work virtually and in-person while building strong connections across the institution.

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