Account Coordinator

Health & Wellness Partners, LLC (HWP) is a medical and scientific communications agency dedicated to enhancing patient care through innovative solutions. The Account Coordinator will provide administrative and logistical support to the Account Services team, ensuring successful execution of programs and client interactions.

Responsibilities

• Track, process, request, log, and disseminate payments and expenses via mail or electronically
• Generate letters to accompany payments
• Supervise inventory of supplies and monitor shipping/mailing costs
• Provide administrative and logistical support, including but not limited to scheduling internal and client meetings, circulating status reports, taking notes, and preparing an assembly of meeting materials
• Actively participate in weekly status meetings, providing information/updates for reports in advance of the scheduled meetings, taking notes during the meetings, and seeking feedback on notes post-meetings
• Contribute to successful live program execution, including supporting the recruitment process, packing and shipping all needed meeting materials, and serving as an on-site resource as required
• Travel to help support logistical management of meetings required

Skills

• Demonstrated work/internship experience
• Proficiency in Microsoft® Office, including Word, Excel, PowerPoint, Outlook and Adobe Acrobat
• Interest and ability in learning medical terminology and pharmaceutical products
• Demonstrated ability to apply transferable skills
• Strong oral and written communication abilities
• Effective multitasking and prioritization skills
• Ability to commute to the Upper Saddle River, NJ or Red Bank, NJ office as this is a hybrid position
• College degree preferred or equivalent experience
• Previous experience in medical communications is preferred

Benefits

• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability
• Benefits 100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work
• Availability of cell-phone stipends, based on business need
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options

Company Overview