Marketing Administrative Assistant

Vedder Price is a professional services firm seeking a Marketing Administrative Assistant for their Chicago office. The role involves providing project management and administrative support to the marketing department, assisting with various marketing activities, and ensuring smooth departmental operations.

Responsibilities

• Report processing and tracking for team leadership
• Departmental filing and organization, including print and electronic files
• Departmental accounting support (internal approvals, check requests, invoice processing, payment and tracking of expenses, reporting, etc.)
• Expense reimbursement for department members
• Management of Firm-wide promotional item program
• Management of Firm-wide photography program
• Coordination of departmental and other meetings, including technology and hospitality/meeting needs
• Collaboration with other firm departments to coordinate mailings, labeling and other projects
• Occasional support of marketing events (sometimes outside regular business hours), including printing marketing materials, updating files and providing on-site support
• General administrative support to department members
• Additional assignments from team leadership and other department members as needed
• Maintenance of departmental calendars, trackers, and shared resources
• Vendor coordination and inventory tracking related to marketing programs
• Support for internal communications, onboarding logistics, and process documentation

Skills

• One to three years of experience working with accounting departments and other administrative functions within a law firm or other professional services environment
• Position also requires the ability to work under pressure to meet strict deadlines
• Strong knowledge of Microsoft Office Suite, as well as an ability to grasp new technologies
• Personable and professional
• Excellent verbal and written communication skills
• Extremely organized, efficient and responsive with a strong attention to detail
• Client service focused
• Ability to juggle deadlines and work under pressure with a professional and positive attitude
• Proactive self-starter who can work independently with minimal supervision
• Collaborative and relationship-oriented, with the ability to build effective working relationships across departments
• Bachelor's degree preferred

Benefits

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Company Overview