Document Control Specialist
Prime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. The Document Control Specialist is responsible for managing document control processes for a portfolio of data center projects, supporting long-term business strategies and collaborating with key stakeholders.
Responsibilities
- Develop, maintain, and enforce standardized document control procedures for naming, versioning, storage, and retrieval in accordance with project and ISO 9001 standards
- Use Electronic Document Management Systems (EDMS) and Project Management Information Systems (PMIS) such as SharePoint, Procore, Asana, or similar platforms for document organization and sharing
- Process, log, and distribute incoming and outgoing project documents—including correspondence, drawings, specifications, and reports
- Maintain accurate document control logs and registers, tracking revisions, transmittals, and distributing updated information to the project team
- Perform quality checks on documents to ensure accuracy, completeness, and compliance with formatting guidelines
- Support the organization and archiving of documentation during project closeout per established procedures
- Schedule and coordinate meetings and appointments; prepare agendas, take minutes, and distribute action items
- Draft, format, and distribute correspondence, reports, memos, and presentations
- Maintain calendars, and assist with general office organization
- Support onboarding by facilitating access to systems and resources for new employees
- Provide direct administrative support to project managers, design leads, and other team members as required
- Handle electronic and physical document archiving and retrieval according to retention policies
- Assist with research, data analytics reporting, and project controls administrative functions (e.g., report generation, contract review, action item tracking)
- Offer basic training on web-based tools and project management platforms to all project staff tiers
- Lead in formatting and quality reviews of project deliverables
- Contribute to special project assignments, such as drafting internal guidance, management guidelines, documentation standards, etc
- Assistance with coordination between internal stakeholders
Skills
- Proven experience in document control or an administrative role within an architecture, engineering, or construction project environment
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with EDMS and/or PMIS platforms (e.g., SharePoint, Procore, Asana)
- Excellent organizational and time management skills; meticulous attention to detail and accuracy
- Strong written and verbal communication abilities
- Comfort working with executive, client, and technical team members
- Knowledge of document control standards and best practices
- Ability to work independently and collaboratively as part of a multidisciplinary team
Benefits
- 401k fully vested upon enrollment, up to a 4% employer match
- Medical with a 99% employer paid premium
- Dental, Vision, and Life Insurance at no cost to you
- Paid Time Off
Company Overview