Accounting Assistant

Mid-Atlantic Truck & Equipment is expanding, and they are seeking a dedicated, detail-oriented Accounting Assistant to join their corporate team. This role involves supporting daily accounting operations, collaborating with internal departments, and ensuring accuracy and compliance across accounting and administrative functions.

Responsibilities

• Issue and manage corporate credit cards, including setting up new users, managing credit limits, providing user guidance, and assisting with fraudulent charges or missing receipt documentation
• Review, audit, and ensure accurate general ledger coding and receipt submissions, including bulk transaction uploads into the ERP system
• Pull daily bank reports, post entries to the general ledger
• Run and review bank and credit card statements, identifying discrepancies and escalating issues as needed
• Support fleet administration activities, including title documentation, renewals, fuel card management, EZ Pass administration, lost tag tracking, and vehicle reporting
• Process employee expense reimbursements in a timely and accurate manner
• Manage certificates of insurance and assist with open receiver research as needed
• Distribute daily mail and provide general administrative support to accounting staff and the Controller
• Perform other duties as assigned to support departmental and organizational needs

Skills

• Previous experience in an accounting, finance, or administrative support role, with exposure to general ledger activities, reconciliations, expense processing, and financial documentation
• Strong attention to detail and analytical skills, with the ability to accurately review, reconcile, and resolve discrepancies
• Excellent organizational and time management skills, able to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Excel (formulas, pivot tables, basic data analysis); experience with ERP or accounting systems preferred
• Clear, professional verbal and written communication skills, with the ability to collaborate effectively across teams
• High level of integrity and discretion when handling confidential information
• Dependable, adaptable, and willing to take on new responsibilities as business needs evolve
• Experience with ERP or accounting systems preferred

Benefits

• Comprehensive Benefits Package: Access excellent medical, dental, vision, and additional benefits.
• Generous Paid Time Off: Accrue two weeks of PTO during your first year.
• 401(k) with Company Match: Secure your future with our company-matched retirement plan.
• Employee Referral Program: Earn rewards by referring qualified candidates.
• Employee Assistance Program: Access resources to support your well-being.
• Career Growth Opportunities: Benefit from stability, professional development, and pathways for advancement within the company.

Company Overview