[Remote] Accounting Specialist

Note: The job is a remote job and is open to candidates in USA. OpenSesame is a company that provides training programs to enhance employee skills for various organizations. They are seeking an Accounting Specialist to support their financial operations, manage key accounting processes, and provide excellent customer service while ensuring compliance with regulations.

Responsibilities

• Independently manage communications with vendors, employees, and customers
• Utilize ADP, Ramp, and Bill.com to resolve routine questions and issues
• Understand our payroll, AP, and expense workflows
• Build strong working relationships with HR, Finance, and operational teams
• Independently complete assigned monthly close items within 5 business days
• Process employee expense reports within 3 days of receipt
• Manage semi-monthly payroll ensuring it is submitted 72 hours prior to payday
• Monitor compliance with federal, state, and local tax regulations and reporting timelines
• Maintain up-to-date records for employee compensation, deductions, benefits, and garnishments
• Independently file and reconcile monthly or quarterly sales tax via Avalara
• Identify inefficiencies and propose automation or system enhancements
• Collaborate cross-functionally to enhance employee support and policy adherence
• Provide clear communication to employees regarding expense reimbursements, paychecks, deductions, and benefits
• Document gaps or improvement areas in AP and payroll process flow
• Prepare, file and reconcile sales tax filings on a monthly or quarterly basis using Avalara
• Review & process employee expense reports and virtual card transactions
• Act as primary point of contact for AP and payroll-related inquiries
• Perform audits to verify the accuracy of sales tax and payroll data and resolve discrepancies
• Deliver professional, solution-focused support to teams and vendors to ensure excellent customer service in all financial tasks
• Prepare and submit required reports, including tax filings and year-end statements (e.g., W-2s, 1099s)
• Stay informed about sales tax and payroll laws and regulations, implementing changes as necessary
• Maintain all records in compliance with company policies and legal requirements
• Ensure confidentiality and security of employee information at all times
• Leverage Salesforce and NetSuite to support financial operations

Skills

• Energetic, proactive, and detail-oriented individual who thrives in a data-driven environment
• Experience in accounts payable, payroll, sales tax, and expense management
• Excellent internal and external customer service skills
• Ability to work independently and collaboratively to meet deadlines
• Strong communication skills
• Ability to follow up reliably and support teammates and partners with professionalism
• Experience with ADP, Ramp, and Bill.com
• Knowledge of federal, state, and local tax regulations and reporting timelines
• Ability to maintain up-to-date records for employee compensation, deductions, benefits, and garnishments
• Experience in preparing, filing, and reconciling sales tax filings
• Ability to perform audits to verify the accuracy of sales tax and payroll data and resolve discrepancies
• Experience in preparing and submitting required reports, including tax filings and year-end statements (e.g., W-2s, 1099s)
• Ability to stay informed about sales tax and payroll laws and regulations, implementing changes as necessary
• Experience in leveraging Salesforce and NetSuite to support financial operations

Benefits

• Professional development
• ISOs
• Health insurance
• 401(k) matching
• Paid time off

Company Overview