Project Administrative Assistant

Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation and integrity. They are seeking a highly organized and detail-driven Project Administrative Assistant to provide administrative and financial support across multiple construction projects while maintaining accurate documentation and communication with stakeholders.

Responsibilities

• Provide administrative and financial support across multiple construction projects
• Process invoices and assist with basic accounts payable (AP) tasks
• Generate commitments and manage contracts and project documents
• Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements
• Maintain organized digital documentation using cloud-based systems
• Communicate effectively with internal stakeholders, subcontractors, and vendors
• Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets
• Collect, verify, and track COIs and required endorsements/limits
• Use Excel and email tools to track, report, and share project data
• Contribute to a culture of urgency, attention to detail, and continuous improvement

Skills

• Strong organizational and communication skills
• Comfortable working with financial systems and processing invoices
• Proficiency in Microsoft 365 and cloud-based document management platforms
• Ability to adapt to new technologies and systems quickly
• Experience supporting construction or project-based teams preferred
• Experience with Sage or Vista (or similar financial software) is a plus

Company Overview