Legal Assistant- NOT REMOTE

Description:

Overview

This position will provide administrative support to the Legal and Compliance teams within the Legal Department. The applicant must be versed in HIPAA laws and regulations. The applicant must possess strong reading, analytical and writing skills and a general knowledge of the preparation and processing requirements of legal documents, legal terminology, civil procedures and discovery, sources of law, and the court system. Duties require interaction with various internal and external groups, agencies, team members, attorneys and the general public. Essential Duties and Responsibilities

• Organize, index, scan, duplicate, file and/or save case-specific patient records, legal documents, data and other materials to ensure proper case management;
• Assist in gathering and obtaining information and documents in response to legal or administrative agency requests;
• Prepare and assemble policy manuals, materials, documents, and exhibits for meetings, general distribution, and hearings;
• Ensure satisfaction of deadlines through execution of dated correspondence and court calendar management;
• Coordinate/schedule meetings and/or conference calls and notifies interested parties;
• Compose, type and finalize departmental correspondence; Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content;
• Mail, fax, scan, electronically file or arrange for delivery of legal correspondence to clients, witnesses, employees, attorneys and court officials;
• Receive, sort, and distribute incoming mail daily; calendar court, meeting or hearing dates included with incoming correspondence;
• Maintain departmental files and directories in current and proper order;
• Process invoices and check requests, as needed;
• Receive and screen visitors and telephone calls;
• Purge all departmental files and arrange transfer to the storage facility; per appropriate procedure;
• Perform related work as assigned.

Knowledge, Skills and Abilities

• Computer Skills - Must be proficient in MS Word, Outlook, Excel and Power Point.
• Analytical – Gather, analyze and synthesize complex or diverse information skillfully.
• Design - Demonstrate a high degree attention to detail; Contributes to the improvement of the department;
• Problem Solving - Use good judgment to identify and resolve problems; Make appropriate decisions;
• Interpersonal Skills - Accept responsibility for own actions; Work independently in the absence of specific instruction; Autonomously resolves problems/conflicts that may arise;
• Oral Communication - Communicate effectively in a business environment; Respond to verbal direction; Follow instructions and gets clarification when in doubt;
• Written Communication – Demonstrate strong writing skills; Write clearly and informatively; Edit work for spelling and grammar; the ability to vary writing style to meet needs;
• Team work - Balance team and individual responsibilities; Contribute to building a positive team spirit;
• Professionalism - Interact effectively with management, other team members and the public; Use discretion and tact; Maintain highly sensitive and confidential matters;
• Quality - Exhibit proficiency in the performance of duties; Demonstrates competence; Produce accurate and thorough work product; Display strong organizational abilities and effective time management;
• Attendance/Punctuality - Consistently at work and on time.
• Dependability - Commit to work overtime when necessary to reach goals; Follows through on commitments;
• Initiative - Takes independent actions and calculated risks; Asks for and offers help to others when needed.
• Language Skills - Able to read, write and interpret written information in English. Able to effectively present information and respond to questions from other team members, clients, customers, and the general public.
• Mathematical Skills - Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to generally compute rate, ratio, and percent.
• Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Exercises good judgment in decision making.

Qualifications: Qualifications (Experience, Education, Licensure, Certification)

• Education includes a high school diploma or equivalent. Graduation from a recognized business school or college is preferred.
• Experience would include at least one year of relevant secretarial and/or administrative work in a law office, dental practice or business office. Any combination of training and experience that provides the required knowledge, skills, and abilities will be evaluated on an individual basis.

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