Executive Assistant (Part-Time) — Philippines

Key Responsibilities:

Executive Support

Manage calendars and coordinate meetings across time zones

Prepare agendas, capture action items, and track follow-ups

Draft, polish, and manage emails, memos, and presentations

Operations & Coordination

Build and maintain trackers in Excel/Google Sheets (budgets, KPIs, vendors)

Create decks in Google Slides and format Google Docs

Conduct vendor research and coordinate bookings

Personal Assistance

Manage personal appointments, travel arrangements, purchases, and gifts

Coordinate household and vendor tasks as needed

Project Support

Provide light project management support using Ninety.io and Asana (tasks, due dates, status updates)

Handle data entry, data cleanup, and basic reporting/summaries

Reporting

Pull and organize data in Domo and Google Sheets

Create simple dashboards and snapshots for weekly leadership reviews

Communication Hub

Route requests, clarify priorities, and proactively close loops with updates

Qualifications

Technical Skills

Strong proficiency in Excel (formulas, lookups, filters, pivots) and Google Workspace (Docs, Sheets, Slides)

Comfortable with Gmail, Calendar, Drive, Slack, ClickUp, Ninety.io, Asana, and Domo (or able to learn quickly)

Organization & Execution

Excellent prioritization, time management, and follow-through

Strong attention to detail with meticulous note-taking and task tracking

Communication

Clear and professional written English

Ability to provide concise updates and maintain proactive communication

Judgment & Mindset

Exercises discretion with confidential information

• Experience supporting US-based executives or startups
• Familiarity with travel logistics, invoicing/receipts, or light bookkeeping
• Experience creating SOPs and checklists

• Improved inbox and calendar management with fewer conflicts or slips
• Executives spend more time on strategic work while routine tasks are fully handled
• Clean, accurate trackers and recurring reports in Sheets/Excel (with simple Domo pulls)
• Clear weekly priorities and updates — no chasing required

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM