Experienced Executive Assistant - Global Brand Sponsorships & Experiences for a Dynamic Team at American Express

Join Team Amex: Empowering Your Career and Community

At American Express, we're not just a company; we're a community that thrives on the principles of mutual support, respect, and a relentless pursuit of excellence. With a legacy that spans over a century, we've established ourselves as a beacon of customer-centricity, innovation, and inclusivity. Our Global Brand Sponsorships & Experiences team is at the forefront of creating unforgettable experiences for our Card Members, partnering with over 40 global entities across sports, music, and cultural interests. We're on the lookout for a highly skilled and experienced Executive Assistant to join our team, providing administrative support to our Vice Presidents and contributing to the seamless execution of our global sponsorship initiatives.

The Role: Executive Assistant - Global Brand Sponsorships & Experiences

This is a unique opportunity to work closely with senior leaders, managing their calendars, coordinating travel arrangements, and ensuring the smooth operation of the team. As an Executive Assistant, you will be the linchpin in our team's organization, leveraging your exceptional administrative skills, discretion, and ability to work under pressure to drive our objectives forward.

Key Responsibilities:

• Calendar management for senior leaders, ensuring timely and efficient scheduling of meetings and events.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and car services, tailored to the needs of our leaders and partners.
• Manage the logistics of meeting administration, including in-person meetings, telepresence, and WebEx, ensuring all necessary materials and equipment are available.
• Procure office supplies, equipment, and services, adhering to company policies and procedures.
• Maintain accurate and up-to-date records, including headcount reporting, organizational charts, and departmental distribution lists.
• Prepare and process expense reports and invoices, ensuring compliance with company policies and timely submission.
• Facilitate internal and external events, including team outings, guest management, and catering arrangements, showcasing our commitment to excellence in every detail.
• Collaborate with other Executive Assistants across the organization to align on best practices and office operations.
• Assist with special projects and initiatives as required, demonstrating flexibility and a proactive approach.

Essential Qualifications:

• 3+ years of experience as an Executive Assistant to a senior leader, with a proven track record of managing complex calendars, travel arrangements, and administrative tasks.
• Strong organizational, administrative, and interpersonal skills, with the ability to work independently and as part of a team.
• Excellent attention to detail, with a focus on accuracy, quality, and timeliness in all tasks.
• Proficient in MS Office (Word, Excel, PowerPoint) and internal AXP tools and systems, including MS Outlook, Ariba, Concur, Payroll, and myHR.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong verbal and written communication skills, with the ability to interact effectively with executives, colleagues, and external partners.

Preferred Qualifications:

• Familiarity with American Express policies and office procedures.
• Experience in managing global sponsorships or events.
• Knowledge of CRM systems and marketing platforms.

What We Offer

At American Express, we're committed to the well-being and success of our colleagues. We offer a comprehensive benefits package that includes:

• Competitive base salaries and bonus incentives.
• A 6% Company Match on retirement savings plans.
• Free financial coaching and financial well-being support.
• Comprehensive medical, dental, vision, life insurance, and disability benefits.
• A flexible working model, with options for hybrid, onsite, or virtual arrangements.
• 20+ weeks paid parental leave for all parents.
• Access to global on-site wellness centers and free, confidential counseling support.
• Career development and training opportunities, including Amex Marketing U.

Our Culture and Work Environment

At American Express, we pride ourselves on a culture that values diversity, equity, and inclusion. We believe in fostering an environment where everyone feels seen, heard, and empowered to contribute their best. Our Amex Flex working model provides the flexibility to work in a way that suits your role and personal needs, while maintaining the essence of our in-person culture.

Why Join Us?

Joining American Express as an Executive Assistant - Global Brand Sponsorships & Experiences offers a unique opportunity to be part of a dynamic team that is shaping the future of customer experiences. You'll have the chance to grow professionally, develop your skills, and contribute to initiatives that make a real impact. If you're looking for a role that challenges you, supports your well-being, and offers a sense of community and belonging, we encourage you to apply.

Take the First Step

Seize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role.

American Express is an equal opportunity employer and welcomes applications from diverse candidates.